organizing large figma files

In previous orgs, we also had an 'in production' project that had very clean files to reflect what was currently in the product. Find all the typography in the file and replace it with the styles. Use these best practices as guidelines and improve your specific organization and workflow from them. Similar to how we suggest breaking out work in progress, 'in development' and 'production, we suggest doing the same for your design system libraries. Product Designer, Specializing in Complex Products and Design Systems | Figma Expert | Mentorship | Writing about Product Design: www.linkedin.com/in/edwche. In this case, I've found having two projects per squad, one 'work in progress' project and one 'in development' project works really well. Dont forget that other people will work on the file, so communicate well. For the contents of the cover thumbnail, you should try to keep this as simple as possible. Not just for yourself, but anyone working with you! Best practices for managing file organization. If youre entering a world where you have hundreds of frames per platform, consider splitting these into separate pages, or even separatefiles. Navigation: Buttons, links, tabs, accordions, pagination, and progress indicators. What is the best way to organize your Figma files? Team, project, and file organization - Figma Invest your time and energy in your work and clean and organize the file. In a separate tab, open the original file and view the page you want to move. Having a custom thumbnail helps to communicate better. You can document your components using the description field to add notes about usage and appropriate naming conventions. Organize your canvas with labeled sections to group related ideas and guide collaborators through your file. Create a frame for the team details and another for the page status legend. Tell them that youll need 12 days to clean and organize the file so that you can design and deliver the info quicker and more accurately. Plus, branching is used for a variety of reasons. Thats when I realized that it makes more sense to separate components and templates into different files. File covers are more than just an aesthetic. Its also the key to alignment, not only within your team, but also with your cross-functional partners. After duplicating the file, eliminate any information you dont need. While this was good practice a few years ago in Figma, it is not worth it with the variations update. Create a Project for Each Client. Because its not magic and no one solution works for everyone, youve got to invest some time and effort to figure out what works for your team. With a clear organization, the collaboration between the team members will be better, and the designers will be able to work more efficiently and effectively because all members can find what they need faster. For inspiration, take a look at the Figma Community. For example, spacers. Figma's auto-layout feature allows you to create flexible designs that adapt to different screen sizes and orientations. During the design to developer handoff process, ensuring that the information we send to the developers is accurate and error-free is critical. Team, project, and file organization - Figma *Im not sure if anyone else does this, but I like to add the Jira ticket number to the component description. That way, all the information about the product is located in one place, and it is easy to find the information. For the Cover page, first you will want to add a frame for the thumbnail, and set its dimensions to 1600 x 900 (Figmas recommended thumbnail dimensions). Once your teams and projects are set up for success, you can create a file structure thatll make your design process feel as smooth as butter. Remember to test the design to ensure there are no changes. I like to keep the pages in separate files, mostly because I forget where I put them, so having an obvious folder name really helps me. We recommend using the Teams to organize all their different clients. Using Figmas component description field, you can meet these techniques in the middle and satisfy both design and engineering teams. You can see in this screenshot that frames are organized by platform, with mobile at the top and desktop underneath. How to organize your design's file in Figma - Captain Design Name and organize components - Figma Help Center Figma's version history feature allows you to track changes made to your files over time. Branching can make file management a lot easier in the long run, and ensure that youre all working within the correct main file atalltimes. Since files arent tied to individual projects, you can drag and drop them into any project, which is useful if you want to match them to a workflow-based project structure. For example, a project at my company would be the analytics solution, and pages within the file might be for a dashboard, and another might be for viewing large data sets via a table. I am never happy with anything I make least of all my components. I used this simple technique I saw Jan Toman used once. The 'work in progress' project can be a messy sandbox area for designers to explore and mess about. Guide to files and projects - Figma Help Center Of course, we understand there are agencies using Figma. When creating a new file, you may want to structure your different pages to keep everything nice and neat especially if you work in a team. And you can confuse codes, like does ED mean educator or edit? Combining and clustering typography thats the same (optional), Find all the typography in the file and replace it with the styles. It is more about the methodology than the naming structure. Here are some examples of clear and consistent naming practices in Figma: By following these naming conventions, you can create a more organized Figma file structure that is easier for everyone on the team to navigate and understand. And to help you get started, here are some Figma templates files you can use: How to organize your Figma files for your design system, We use cookies to ensure you have the best experience see, 9 New Ways to Customize your Design System with zeroheight, Making a business case for a design system, Organizing your design files - Teams and Projects, The correct setting that fits you and your design team, Organizing your design files for your design team, How Spotify organizes work in Figma to improve collaboration. Not only will editing your design files in Figma be a nightmare, but you'll also run into problems on the zeroheight side when our servers try and keep your files in sync. Or top navigation made up of links and logos. You can supercharge this by making use of named versions to indicate any significant changes totheteam. The page contains only date headers with an optional description text line underneath. Organize your Figma files by separating different design elements, such as wireframes, mockups, and prototypes, into dedicated pages. If you enjoyed my article, I suggest you follow me and subscribe so youll receive an email whenever I post. For each team, you can add an icon. If so, it might be the right time to consider having multiple Figma Organizations for your company. The Library + Flow approach to organizing Figma files While it is an update that is needed, it isnt needed right now. W hen starting a design project, a fast pace and multiple design iterations can easily lead to a cluttered mess. Next, add the Designs and Explorations section headings. My library files are Components + styles, Graphics + icons, Templates, and Main pages. Develop a style guide that includes typography, color schemes, and other design elements to ensure consistency across your projects. An alternative system is to use shortcodes to describe what part of the product you are in. Then I would write out paragraphs about how the other components should react and behave depending on the context. To set up a cover image, create a new Frame on the canvas using the Plugin / file cover preset in our Figma Community section, illustrated below. There was a talk about organizing files for handoff, it was great. How to organize your Figma files for your design system Proper file organization is crucial to maintain efficiency, facilitate collaboration, and ensure that everyone on the team can easily navigate and understand the design files. In the modal, only sections you have marked as favorites will appear. 1. If you want some extra level of categorization, we found that using an emoji legend helped to give people a 'heads up' view of where the file was at. Currently, many users, including myself, have a large number of draft files in Figma, and it can quickly become a messy and overwhelming experience. Some people dont like this method as there is no permanent record of the work that was done (i.e. So if you see the code ST-SC-AC-CO-VIDEO, you know the story is about a student viewing a video page inside a course from a school. For example, a button is made up of colors, fonts, border-radius, and shadows. When collaborators or viewers open your file in Figma they will land on your Cover page (the page at the top of the left sidebar is the first page viewers see). Its not that difficult to do. By organizing your design elements within frames, you can create a clear hierarchy and make it easy to reposition or resize multiple layers at once. The 'in development' project is where files are tidied and readied for development and to put in the design system. What if we wanted to borrow something from each of these concepts? At the very least, it makes sense to include details like the file name, and a short description of itscontents. You should understand the mindset and adapt it to your needs. If you found this article helpful and want to dive deeper into Figma-related topics, we recommend checking out these other blog posts: Figma Clickable Prototype: A Powerful Tool for Designers, 8 Figma Plugins Everyone Should Know About, The Most Effective Way to Organize your Figma Prototyping. How to organize your Figma file - UX Collective Keep the same naming convention everywhere: in your Figma files, in your zeroheight, when you talk to your colleagues, etc. The frame contains a title for the feature and cards that link to related information or documentation. Templates. But if you need to pick only a few tips from this article, here are our key takeaways: I hope thats sparked some ideas to help you visualize how to set up your files and teams in Figma. Keeping your Figma files clean and organized makes a world of difference. With your screen designs archived, you quickly go back and reference something without having to go through the version history. For each color style, create a rectangle. 10 Figma File Organization Best Practices - CLIMB These could be search fields that are made up of buttons and text inputs. Starting at the top, if you have a small product and/or a simple organization team structure, put in styles and components used universally across all teams, prototypes, and platforms. Keep it simple and do not make things too complicated in terms of naming, plugins, or readability. Good file organization is not only helpful for stakeholders, but for the wonderful developers who will build your ideas. Test everything to ensure every text layer is OK and there are no errors. This frame is a container for each of your designs flow or scenario. Instead, lean towards making a system more simple with clear benchmarks than having a system with a lot of detail that is difficult to mantain. Were just having fun at this stage, so you dont need to pay too much attention to our layer naming or structure. a composition notebook emoji). This is the queen file and what she says goes no questions asked. How to organize your Figma files for your design system Figma's team libraries enable you to share components, styles, and assets across your organization. A QUICK WAY TO CREATE COMPONENTS. In saying that, you might also have a much smaller org, so you may not need loads of different teams. Whether you are a start-up, a company, or an agency, the way you organize your Figma may be very different depending on your design process, your design team, the way you make iterations, prototypes, and more. Unfortunately for me, this idea was only a bit better than broccoli on pizza. Flow filesIn this context, a flow is a user story shown with screens. In order to maintain consistency and efficiency, this makes sense as a collective process either once per month, or once per quarter if you have a larger team with lots of moving parts. Click Create component in the toolbar. Because of that, its so important to give each design file a clear name. When setting up your flow files, you want to make a system easy to pass between different designers and easy to understand and update. Then next, you have molecules that are made up of atoms. However, with Figma's recent launch of 'branching,' we can see the need for separating your work in progress and development files becoming less and less, especially if they make old branches and commits readily searchable and available. October 11, 2022 Artyom Komlev Each designer in Figma eventually has a large number of files, projects, icons, etc. Following the feature or production state approach, you could end up with file names that are different depending on whether they are "Production" or "Feature" files, as demonstrated here: Of course, you can introduce branching to manage versioning. This week Im going to talk about how design teams can organize their design files inside the file browser. Solutions: Split up large files into smaller files: create new files for each page in your current file. While you can have all your templates in one folder, I prefer multiple files to reduce the load. Organize individual or groups of screenshots with the header frame (white bar). In the example, the project name is sufficient. If you want, you can reduce the number of styles. Then next, you have components that are made up of molecules. First, hand-off tools may not like these emojis (zeroheights search function isnt a fan). Create a new file in your Figma account. Depending on which project structure you opt for, a strong naming convention could look something like this for awebproject: And heres how that may look for a software product. Although keeping these up to date was always a chore. File management File browser Guide to files and projects Who can use this feature Supported on any team or plan. Run the plugin Automate Color Styles and click run; then, it will generate all the colors in the file into styles. This can be helpful for viewers or collaborators to understand who is involved and reach out for questions if needed. This works best when youre explicit with on canvas notes paired with consistent frame spacing notations, to make it easier to skim through and digest. Registration-flow-v1-final10.jpg, anyone? There was only one master symbol per element, with all the different states as symbol overrides. This will make creating flows a lot easier in the future. To learn more about organizing files and the Figma environment, check out these two articles I wrote. When working in large Figma files with multiple (20+) pages, some sort of folder solution so that files could be sorted into bins to help would be great! There's no hard and fast rule as to what's right, so it'll probably take some analysis of how your design teams work to make sense of it. And by golly, the first ten components I did like this looked and the next few looked okay, then the next 30 not so much. The project I work on has a lot of graphics and icons, and while they could go into the aforementioned components + style file, I prefer to keep them separate for two reasons. A well-organized file structure helps streamline the design process, minimizing the risk of confusion or errors and saving valuable time. I must mention that it can differ from company to company, I write what I think the menu should include, but you should think about what works best for your team. Having a project for each client allows you to easily keep . Easy to navigateA filing system should work much like good product architecture. You get to work on a Figma design file that another designer created. The easiest way to do this is to cascade your libraries down. While designs are really never "finished," follow this structure when you're heading into production. One of the easiest ways to keep your teams flows organized is to have a template file that can just be duplicated at the start of any new journey. For example, Updates needed, In review, and editing are all kind of the same thing and can be all one symbol, so avoid confusion by using fewer state emojis. For those of you who have a memory span longer than a Dexters Laboratory episode, you can probably put them into one file. The next component of this page is the user flow frame which has different tiers of headers to help you label your work in a structured manner. Easy to maintainIf a system isnt easy to maintain no one will maintain it. I will divide this section into two parts: Teams that work on products and teams that work on design systems. Adopting consistent naming conventions for your Figma files, layers, components, and styles is essential to maintaining a clear and organized design environment. Note: I thought all of the developers I worked with had a Figma account and used the inspect mode. This also allows for granular permissions across projects and teams, which is really handy when you have a big design org. However, if you're starting to have a lot of products, you might consider having an external library for styles only (eg. 2. By establishing a well-defined workflow, you can ensure that your designs evolve smoothly from initial concepts to final deliverables, facilitating effective collaboration and reducing the risk of errors. Easily organize the information inside Figma files. 1) occasionally, an illustrator will need access to the graphics in there, and I dont want them to go near my master file, 2) Its generally better to try and lighten the load per file.
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